Covid-19 Vaccination Policy
Carraway Inc. has adopted this policy in accordance with health and safety mandates put in place by our clients and to further increase the protection and safety of our employees by reducing the transmission of COVID-19 within the workplace. The company is committed to protecting the health and safety of its employees and the public during the COVID-19 public health emergency.
If our clients have made the decision to make Covid-19 vaccinations mandatory for all employees, vendors, contractors and subcontractors. This means, as our company is a contractor that our employees must also be fully vaccinated in order to be permitted on-site at our clients location(s).
Carraway Inc. requires workplace vaccinations at specific location(s) listed within this policy. In accordance with the law and guidance of public health authorities, we will be considering exemptions to this requirement based on very specific medical, religious or Human Rights Code grounds. As always, if you are unwell, please stay home and if needed consult with a medical professional.
- Fully vaccinated: individuals who’ve received the full recommended dose of an authorized vaccine (or a combination) and 14-days have passed following the final dose as approved by the Canadian government.
- Unvaccinated: individuals yet to receive the full recommended dose of an authorized vaccine; those yet to receive any dosage of an authorized vaccine; and, those who have requested and been approved for an exemption.
- Exemption: specific set of circumstances that permit an individual to avoid the requirement for full vaccination. Such exemptions may be granted in limited circumstances (on a case-by-case basis) with appropriate and authenticated back-up in accordance with the local legislation.
Mandates Vaccination Locations
The following is a list of location(s) that Carraway Inc. provides services too and has mandated that our staff working these site(e) be fully vaccinated by no later than October 20th, 2021.
These sites are:
– Toronto International Centre
– City of Toronto Ice Rinks
Employees of Carraway Inc. working at the above mentioned location(s) are required to be vaccinated against COVID-19 to help prevent and limit the spread, employees must do one of the following:
- Provide proof of full vaccination against COVID-19. To be considered fully vaccinated, the vaccine received must be approved by the Canadian Government, and the final dose must have been administered at least 14 days ago;
- Update Management of proof of initial vaccination and date of secondary vaccination;
- Provide a documented medical or religious reason for not being vaccinated from either a physician or registered nurse or religious leader that states why the person cannot be vaccinated against COVID-19 and the effective time period for the medical reason.
This policy requires that when any employee, staff, contractor, volunteer, or student does not provide proof of being fully vaccinated against COVID-19, and instead relies on providing proof of either a medical reason for not being vaccinated, that person is restricted from working that the site until such a time that they are fully vaccinated. Where circumstances warrant, any employee, staff, contractor, volunteer, or student may be required to participate in the rapid antigen testing.
Time Off for Vaccination Appointment(s)
Whenever possible, employees should book vaccination appointments outside working hours, but Carraway Inc. understands this is not always possible.
Written notice indicating an intent to take this time away from work must be provided to the Management Team (Human Resources or Manager/Supervisor) as soon as possible, and include the vaccination appointment date and time.
Employees may be asked to show proof that they have the appointment booked.
Where multiple doses of the COVID-19 vaccine are required, the employee must communicate when the next dose is scheduled as soon as they can. Carraway Inc. will track these dates for each employee it applies to and contact the employee if proof of the second dose is not received within one week after the scheduled date.
Employees who qualify will receive paid time away from work to attend a vaccination appointment in accordance with current government directive and legislation only. If multiple doses are required, employees may be provided additional unpaid time away from work.
All employees must continue to use personal protective equipment and abide by the COVID-19 pandemic plan of Carraway Inc., whether they have been vaccinated against COVID-19 or not. This includes complying with infection prevention practices, such as hand washing and sanitizing, wearing a mask, and informing management if they experience any symptoms related to COVID-19.
Statistical information (non-identifiable) will be collected and maintained by Carraway Inc. on individuals who provided proof of vaccination or medical reasons for not being vaccinated. This information will be maintained in a secure fashion and only disclosed to the Ministry of Health as required.
Medical or Religious Exemption Deadline
All employees that are medically or religiously exempt from vaccination must submit their proof of exemption by no later than October 20th, 2021.
Any employee that is unvaccinated by choice and does not have a medical or religious validated exemption to be unvaccinated will be placed on a unpaid leave of absence from work until such a time as the Government of Canada deems it is safe to return to work that does not pose a health and safety risk to the community, clients, staff to do so unvaccinated.
Area(s), position(s), schedule(s) and location(s) of work will not be guaranteed for those employees that are on a leave of absence for the reasons outlined in this policy.